Personal Bookkeeping: How to Handle It Even if You Hate It

Personal Bookkeeping: How to Handle It Even if You Hate It

There just isn't any way around it. No matter how you earn, invest, slice, dice and spend your money, one financial fundamental will hold true: you have to do personal bookkeeping to achieve and maintain financial success. PERIOD. It’s the plain and simple truth—no exceptions. Don't cry…yet.

When it comes to golf, calories and personal bookkeeping, we take a lot of gimmes.
Close enough doesn't count with money. (It doesn't actually count in golf either. That's why I don't play much anymore.)

Something I (really) like to (hear myself) say is, “When it comes to money, calories and golf, we take a F-load of gimmes!” If you don’t track your personal spending and income—like with a computer—then you will likely fail to uncover the essential information required to achieve enduring financial success.

I assure you that you can’t “use your gut,” or tap your “spidey senses” when trying to accurately track your spending.

-Joe DiSanto

The reason we have to do the “tedious” work of tracking our finances is to glean the information we need from the results of this work.

Don’t freak out yet. You can likely outsource the tedious part, and then hire a psychic to interpret the results. See…easy.

What Kind of Information Do We Get From Personal Bookkeeping?

The data created by personal bookkeeping provides an enormous amount of valuable information. Here are some of the basics.

1) You actually know if you spent more money than you made in a given time period. This determines whether you can invest in your future or if your debt hole just got bigger.

2) You can identify the areas of spending where you have the biggest overspending issues.

3) You can identify areas of spending that you thought were much less than they actually are.

4) You can learn whether or not you are saving enough every year to reach financial freedom (as quickly as you'd like).

5) Once you know how much you spend in a given category annually, you can easily calculate a monthly average to assemble next year's budget.

And in a broader sense, all of this information helps you identify things like net results, spending habits, quality income sources, and a host of other stats which enable you to better run your financial life.

A Silly Bit of Bookkeeping Fiction to Illustrate My Point

Let's pretend you're relaxing in a hot tub at some swanky ski resort in the Alps. A respectable-looking Swedish hipster hops in next to you and randomly asks you to invest your hard-earned money in his business…what questions might you ask?

Obviously, you’d first inquire, “Well, what does this business do?” and “How much money do you charge for the product?” Easy for hipster dude to answer.

But then you follow up with, “Ok, but does it actually make a profit as well? How much does it cost to create the product?” etc etc.

And let's say the Swede's answer to those questions was, “I don’t know, dude…we never really bothered to keep track of any of that shit…money tracking is so boring!” Then you would be like, “You’re an F-ing idiot. Get out of my hot tub now.”

You Are Running the Business of “YOU”!

I really do credit much of my success to consistent money tracking. There is actually a not-so-widely known term for this process…it's called “personal bookkeeping.”

Yeah, yeah, I know. Beekeeping is for businesses. Well, guess what? You are running the most important business in the world: the business of You!

The truth is that, initially, most of my knowledge about business finances resulted from me hiring myself to run the business of me. Congrats to me. I gave myself my first job of “running a business” fresh out of college (and up to my eyeballs in debt)!

I started tracking all my income and expenses and figuring out if the business of me was a “winner” or “loser.” As it turned out, my business was seriously underperforming. I really needed to improve the ol' cash flow.

With that golden information, I immediately revised the way I was offering my product and tried to find a better-paying client. (Meaning I started looking for a better-paying job with more responsibility.)

Seriously though, it was this experience that I eventually drew from to run someone else's business, and then to start my own business. And then to use my knowledge to invest in real estate, while making sure it all wasn't just a house of sub-prime-loan cards, waiting to crash down around me!

OK, OK, I Believe You. So, How do I Deal with Personal Bookkeeping?

I bet right about now you're thinking, “Cool Joe, but the title of your post indicated you would provide a solution for the problem of me not liking to manage my finances. Is there some way around this crap?

Good question, and no. There isn't any way around doing your bookkeeping. BUT it's SO IMPORTANT, that if you won't do it, you need to find someone else to do it. Here are some options…and I'm being serious here….

1. Marry someone who has good financial skills
2. Pay me, or someone like me, to do it for you.

You can marry an accountant as a way to handle your personal bookkeeping.
If you marry an accountant, you would be a smart person. There is even a mug you can get to brag.

You might think I'm joking, but I'm dead serious. I actually believe that you should consider your financial future when selecting a mate. (I know, weird.)

I'm not saying it's the ONLY thing to consider or that you should forgo love and all that! But, if you're not good with money, I would highly prioritize that in your mate selection process. (Yup…your parents were right about that.)

Your finances are a shifty opponent, and if you don't pay attention, they'll kick you in the ass while you're on your knees dying of a heart attack. This is why I respect them, and do my bookkeeping.

-Joe DiSanto

If you can't get your head around that concept, then you should consider paying a service to do your personal bookkeeping for you. You can even hire a service like Bench to do it for pretty cheap!

I know it seems like something only the “super rich and famous” do but having financial accountability will likely save you everything you spend (on the service) and probably far, far more!

Feeling overwhelmed by the thought of keeping track of every penny? You're not alone. Our courses offer simple, practical steps to get your finances in order, from creating a budget that works to understanding the ins and outs of investing. Start taking control of your money today and see how far you can go.

Money, Calories, and Progress

When it comes to personal bookkeeping, the reality is, if you don't track your income and expenses, you WILL OVER-SPEND on stupid crap. And therefore you will have less money to invest and help you achieve financial freedom. Or even worse, you'll spend more than you make and saddle yourself with useless crap and possible debt!

Similarly, if you don't count your calories, you will eat more calories than you burn unless you outweigh the calories with exercise or a fast metabolism.

When you take in more than you burn, you will gain weight. It's just math again…and human nature. We like to lie to ourselves.

I really like equating money spending to calorie intake. They are nearly identical practices.

In Conclusion

So stop cheating yourself, and start your damn personal bookkeeping today! (I get excited.) I personally use Quicken Home & Business. And as of writing this, I am not getting a fee for saying that. I literally have used it for over 20 years now.

I even made this amazing video to help you get started!

A Few Additional Resources

Check out some of my other recommendations for financial products here.

In addition to doing your bookkeeping, you also need to have an operating budget for the business of yourself. Read the following post on that…

Personal Itemized Budget Categories & How You Wrangle Them with My “Budget Template Google Sheets Masterpiece”

Here are some other gems to consider as well…

Independent Contractor Taxes & How to Incorporate (to Save Money)

Renting vs Owning: Why You Need to Own the Real Estate You Live In (of Which You Will Be the World’s Best Renter!)

Big Picture Investing: Why You Need to Get in the Game Now!

Founder at Play Louder !

Joe DiSanto is the founder of Play Louder! He has built multi-million dollar businesses, produced critically acclaimed documentaries and an Emmy-winning TV show, invested millions in real estate, and semi-retired at age 43. Now, Joe serves as a Fractional CFO for several creative firms and is sharing a lifetime of fiscal know-how via Play Louder, an invaluable resource that helps individuals and business owners increase their net worth and plan better for their future.