How to Write a Resignation Letter: A Simple Step by Step Guide

Your resignation letter should be courteous and professional. Remember that this is not the time to vent about your horrible boss or co-workers or make accusations.

Keep the letter positive, and focus on the fact that you are moving on to new opportunities. It should also be brief. It is best to keep it short (two to three paragraphs) and to the point.

There is no need to beat around the bush – state your intention to resign clearly and directly. Don’t use vague language or bury the point of your letter.

Start by clearly stating your intention to resign.

Give notice for your last day.

Giving two weeks’ notice is typical; however, this is not a legal requirement in most cases. Your employee handbook or contract may specify a different notice period that you should follow.

Decide whether or not you’ll include the reason you are resigning.

Doing so can help you maintain a positive relationship with your former employer, which is beneficial if you need to use them as a reference.

Offer your assistance.

Offering to train or provide training materials for your replacement will help make the transition period easier for everyone involved.

Say thank you.

Thank your employer for their time, and wish them continued success in the future. Saying thank you is a courteous way to end your letter.

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